Back Office Manager

Miami, Florida, United States | Full-time

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Company Overview

Since 2003, Jade Associates has been providing specialized accounting and tax services to French expatriates and entrepreneurs. Jade became a part of the the Fiducial family in 2015. Fiducial, founded in France in 1970, is a major provider of financial services (Business Counseling, Bookkeeping, Payroll and Tax Preparation & Advisory Services) to small businesses and their owners. As a trusted advisor to entrepreneurs, Fiducial provides the financial back office infrastructure to clients, allowing them to focus on what they do best:  serve their customers.

 

Position Overview

Jade Fiducial is looking for a Back Office Manager who will be responsible for developing and streamlining administrative and tax procedures.

The Back Office Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness and efficiency. The successful candidate will be responsible for supporting a busy team.

 

Major responsibilities include, but are not limited to:

  • Onboarding of new clients, setting up clients in database, and maintaining and tracking of client activities/updates.
  • Preparing and sending out engagement letters, tax organizers, and other tax-related documents
  • Performing state registration and renewals
  • Filing of 1099s
  • Other duties as assigned.

 

Desired Skills/Experience/Attributes

  • Office management or administrative experience necessary.
  • Experience working in a CPA/Accounting firm, law firm, or professional services form highly desirable.
  • Knowledge of office management responsibilities, systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Bilingual in English and French preferred.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office.
  • Knowledge of accounting a plus.
  • Knowledge of administrative practices and procedures. 

 

The ideal candidate for this position:

  • The ideal person for this role is experienced in handling a wide range of tax-related support responsibilities.
  • Well organized, flexible and enjoys supporting in an office of culturally diverse people.
  • Is committed to fostering and maintaining a service culture.

 

Education, Certificates, Licenses, Registrations

  • Bachelor’s Degree  preferred.